Club By-laws March 2024
Barry Athletic Bowls Club By-Laws
Barry Athletic Club Ltd – Bowls Section
By-Laws 2024
1. Name: The Section shall be called the Barry Athletic Bowls Club and shall comprise of the Bowls Section of the Barry Athletic Club Limited.
2. Interpretation: In these by-laws, the expression ‘the Club’ shall mean the Barry Athletic Club Limited; the expression ‘the section’ shall mean the Barry Athletic Bowls Club. The expression ‘the Management Committee’ shall mean the committee of the Barry Athletic Bowls Club and the expression ‘the by-laws’ shall mean the by-laws of the Barry Athletic Bowls Club. ‘The rules’ shall mean the rules of the Barry Athletic Club Limited.
3. The Laws of the Game: The laws of the game shall be those of the International Bowling Board.
4. Club Colours: The club colours shall be purple, black and gold. The club badge shall be worn on a navy blue or black blazer and the club tie will be purple black and gold as approved by the Management Committee. Playing shirts will incorporate club colours, with the design as agreed by the Management Committee, and in accordance with the regulations of Welsh Lawn Bowls, and other governing bodies and associations. Dress standards for all club games, including pre- and post- match dress, will be as agreed by the Management Committee and in accordance with the regulations of Welsh Lawn Bowls, and other governing bodies and associations
5. Membership: Members of the section will be:
- Life Members
- Tier 1 Playing Members
- Tier 2 Playing Members
- Junior Members aged under 18
- Student Members aged over 18 following a full-time course of further education
- Temporary Members whom the Management Committee will have powers to accept on such terms as the Management Committee determine
- Club Members
- Honorary Members
- Patrons
* Tier 2 playing members shall not be eligible for selection for club matches, nor entry to club competitions. They will not receive complimentary items of club wear although they can purchase said items at the retail cost
Only members in categories 1, 2, 3, 4, 5 are entitled to vote at any meeting of the section. Application for membership shall be made on the approved form and sponsored by two members of the section. The application shall be posted on the club house notice board for a period of not less than 7 days before placing it before the Management Committee for consideration and recommendation. The decision of the Management Committee shall be final.
6. Subscriptions: Entrance fees and subscriptions shall be due and payable to the Treasurer on 1st January each year by all classes of members of such amounts as may be determined by the Management Committee. All members whose subscriptions are not paid by 1st May shall lose privilege of membership until such time as their subscriptions are paid.
7. Management Committee: The management affairs of the section shall be vested in a committee comprising of the following:
1. Chairperson
2. Vice - Chairperson
3. Secretary
4. Treasurer
5. Ladies Captain
6. Ladies Vice Captain
7. Men’s Captain 1st Team
8. Men’s Captain 2nd Team
9. Bar Manager
10. Green Manager
The Chairperson may co-opt a member of the General Committee if a specific need arises.
8. General Committee: The General Committee shall be convened as and when required. It shall consist of the members of the Management Committee plus any additional club officers, listed below. The General Committee shall discuss Club matters and make recommendations to the Management Committee when required.
11. Captain Mid-Week Team
12. Vice-Captain Men’s 1st Team
13. Vice-Captain Mid-Week Team
14. Mixed Team Captain
15. Club Competitions Secretary
16. Fixture Secretary Men
17. Fixture Secretary Ladies
18. Sponsorship and Events Lead
19. Estates and Maintenance Lead
20. Catering Manager
The Management may co-opt club members on to the Management Committee when necessary.
The Management Committee shall, subject to the rules of the Barry Athletic Club Limited and the By-Laws of the Bowls section, have full control over the affairs and conduct of the section including the power to make regulations covering matters not dealt with by the said Rules and By-Laws, and power to fill any casual vacancies which may occur on the Management Committee.
A Management Committee quorum shall consist of six members, except in the case of an emergency to decide whether the green is fit for play, when the decision will be made by a member of the Management Committee. The Chairperson shall not have voting rights, except when a casting vote is required.
The Management Committee shall meet at least once every two months and any two members of the Management Committee shall have the power to instruct the club Secretary to call a meeting of the Management Committee. Minimum notice of three days will be given to members of such a meeting.
The Management Committee shall appoint a Bar Manager who will exercise day to day responsibility for the management of the bowls club house bar. The Bar Manager will be responsible to the Management Committee for the setting of prices and the appointment of co-opted bar helpers, to assist the Bar Manager.
The Management Committee shall appoint a Green Manager who will exercise day to day responsibility for the management of the bowling green and immediate surrounds.
The Management Committee may appoint for special purposes and with such powers as they may deem fit, sub committees (including thereon members other than Management Committee members) whose recommendations shall require confirmation from the Management Committee.
8. Selection Committee: The Men’s Teams selection committee, shall consist of the 1st Team Captain and Vice-Captain; 2nd Team Captain or Vice-Captain; Mid -Week Captain(s) or Vice-Captain; plus one elected member if necessary, (maximum 5).
The Ladies teams shall be selected by the Lady Captain and Vice-Captain.
The Mixed teams shall be selected by the Mixed Captain and Vice-Captain.
9. Chairperson: The Chairperson or Vice Chairperson shall preside at all General and Management Committee meetings and, in their absence, the members present shall elect a Chairperson for the meeting. The Chairperson shall not have voting rights, except when a casting vote is required.
10. Correspondence and Records: The Secretary shall maintain a record of all correspondence of the club and shall keep a record of the minutes of all meetings, and the election of officers. The Secretary shall keep a register of members and make such alterations as become necessary from time to time. Members shall communicate to the Secretary any change of their postal and/or email address. Such addresses shall be inserted on the register of members and all notices delivered to such addresses.
11. Club Members: Club members are those persons who have made or will make a practical contribution to the work of the section. They shall be limited to such members as shall be determined by the Management Committee and they shall not be entitled to bowl.
12. Junior and Student Members: Junior membership shall be open to players under 18. Student membership shall be open to players aged between 18 and 35 who are following a full-time course of education. Junior and Student members shall be entitled to take part in competitions and be eligible for team selection.
13. Visitors: Every member shall have the privilege of introducing friends to the section occasionally but it is expected that no one will abuse this privilege. The Management Committee will annually determine a green fee for this privilege and such charge will be displayed in the bowls pavilion. The Management Committee however may at any time suspend or withdraw this privilege. A member introducing a visitor shall be responsible for the conduct of such visitor. No person may be introduced as a visitor who has been rejected as a member or who has been suspended or expelled from membership of the section.
14. General Meetings: A General Meeting shall be held annually on the first Monday in October or such near convenient time as the Management Committee shall determine, for the election of officers, committees etc. for the ensuing year, A quorum shall consist of 15 members. All questions except as defined in Rule 21, alteration to by-law, shall be decided by a majority of those present and voting.
A nomination form for candidates for office and their nominators, will be posted on the section club house notice board 28 days before the date of the General Meeting. Every candidate for office shall be nominated in writing subject to his/her consent, and in accordance with the previous paragraph by two members, and the nomination shall be made at least three days before the General Meeting.
Where there are three or more candidates and no candidate receives a majority vote, the voting will take place by elimination until one candidate receives the required number of votes between the two candidates. The Chairperson at the meeting will not vote but shall have the casting vote if required.
The Bar Manager and Green Manager will not be elected but will be appointed by the Management Committee, as defined in Rule 8.
A Spring General Meeting shall be held annually on the first Monday in April or such near convenient date as the Management Committee shall determine, to receive statement of accounts and financial position of the section, and for the transaction of other competent business.
Notice of these General Meetings with an Agenda of business shall be delivered to all members at least seven days before the date of the meeting. A copy of the Minutes of the previous meeting will be displayed on the club house notice board 7 days before the date of the next General Meeting.
15. Special General Meeting: The Secretary shall call a special general meeting to be held within 14 days after being requested to do so by the Management Committee or by requisition signed by at least fifteen members, stating the purpose of the meeting.
If such a meeting be held during the playing season, notice of the meeting with the agenda business shall be placed on the section pavilion notice board at least seven days before the date of the meeting. If held at any other time it shall be convened in the same manner as the General Meeting. A quorum shall consist of fifteen members. The Chairperson will not vote but shall have the casting vote, if required, at the General Meetings and Special General Meetings.
16. Accounts: All cash and cheques to be banked by the Treasurer or Management Committee Member.
17. Treasurer’s Account: At the Spring General meeting, the Treasurer shall present financial statements including any unpaid contingent liabilities. The Treasurer’s books shall be closed on 31st December. The Treasurer will publish an interim balance of accounts, as at 30th June, on the Club noticeboards.
18. Prohibitions: No member shall play on the green unless wearing smooth soled heel less shoes of a pattern approved by the Management Committee. Dogs shall be allowed in the enclosed premises only when under proper control. Smoking, including electronic cigarettes, is not allowed on the bowling green. Smoking is only permitted in designated areas. The use of mobile phones is not permitted on the green during matches, except those authorised by the Captain for emergency purposes.
19. Opening and Closing of Green & Pavilion: The Management Committee shall be responsible for setting opening and closing dates of the bowling season. The Management Committee shall be responsible for determining whether play is permitted, for example due to inclement weather or adverse ground conditions, and setting opening times of the green for play. The Management Committee shall be responsible for setting times when access is permitted into the club house and associated facilities, including use of the bar. The Management Committee shall be responsible for determining access times to the club house by hirers for functions etc. Access times shall be clearly advertised on the premises or using social media, in advance of any event or function being held.
20. Refreshments: The Management Committee shall be responsible for setting any prices for catering on the premises.
21. Alterations to By-Laws: These By-Laws may not be amended or added to except at a General Meeting or Special General Meeting and that 21 days notice of any proposal amendment or addition must be given to the Secretary in writing, and must be approved by not less than half of those members present and voting. The member submitting the Motion must be in attendance at the General Meeting or Special General Meeting, for the motion to be accepted.
22. Notice of Motion (or Proposal): Notices of motion (other than an amendment to the By-Laws) to be proposed at a General Meeting, shall be submitted in writing to the Secretary not less than 14 days prior to that meeting. The member submitting the Motion must be in attendance at the General Meeting or Special General Meeting, for the motion to be accepted.
23. Interpretations: The Management Committee shall be the sole authority for interpreting the By-Laws and regulations of the section for settling all disputes relating to the affairs of the section or to the conduct of members or visitors subject in all respects to the control of the Management Committee of the Club. Any resolution passed by the Management Committee, within the scope of its powers, and any resolution or amendment of By-Laws passed by the members at any General Meeting or Special General Meeting, shall become operative immediately on the passing thereof.
24. By Laws: Copies of these By-Laws will be published on the Club website and a copy shall also be available on request in the club pavilion.
25. Standards of Conduct: All members are expected to behave within the standards of conduct as defined by the Management Committee and available on request in the club pavilion.
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BABC By-Laws v1.8 MARCH 2024